Privacy Policy

Non-binding translation. This English version is provided for information only. The legally binding text is the German original: Datenschutzerklärung.

Privacy

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, of other national data protection laws of the Member States and of further data protection provisions is:

IDB GmbH, Erkrather Str. 401, 40231 Düsseldorf, Germany.

Phone +49 (211) 635513-0. Email: info @ idb.com. Website: www.idb.com

You can contact us here with any data protection matter, in particular if you wish to withdraw a consent you have given or to object to the storage of your data.

II. General information on data processing

1. Scope of the processing of personal data

As a matter of principle, we process our users' personal data only to the extent necessary to provide a functioning website together with our content and services. As a rule, our users' personal data are processed only with the user's consent, or in cases where processing is permitted by law.

2. Legal basis for the processing of personal data

Where we obtain the data subject's consent for processing operations involving personal data, Art. 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

Where the processing of personal data is necessary for the performance of a contract to which the data subject is a party, Art. 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary in order to take steps prior to entering into a contract.

Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6(1)(c) GDPR serves as the legal basis.

Where the vital interests of the data subject or of another natural person make the processing of personal data necessary, Art. 6(1)(d) GDPR serves as the legal basis.

Where the processing is necessary for the purposes of a legitimate interest pursued by our company or by a third party, and the interests, fundamental rights and fundamental freedoms of the data subject do not override that interest, Art. 6(1)(f) GDPR serves as the legal basis for the processing.

3. Erasure of data and storage period

The data subject's personal data are erased or blocked as soon as the purpose of storage ceases to apply. Data may also be stored beyond that point where this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject (for example including retention requirements under tax law). Data are likewise blocked or erased when a storage period prescribed by the aforementioned rules expires, unless continued storage of the data is necessary for the conclusion or performance of a contract.

III. Provision of the website and creation of log files

1. Description and scope of the data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data are collected in this process:

(1) Information about the browser type and the version used

(2) The user's operating system

(3) The user's internet service provider (where transmitted)

(4) The user's IP address

(5) Date and time of access

(6) Websites from which the user's system reaches our website

(7) Websites accessed by the user's system via our website

The data are also stored in our system's log files. These data are not stored together with other personal data of the user.

2. Legal basis for the data processing

The legal basis for the temporary storage of the data and of the log files is Art. 6(1)(f) GDPR.

3. Purpose of the data processing

The temporary storage of the IP address by the system is necessary in order to deliver the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.

Storage in log files takes place in order to ensure that the website functions correctly. In addition, the data help us to optimise the website and to ensure the security of our information technology systems. No evaluation of the data for marketing purposes takes place in this context.

These purposes also constitute our legitimate interest in the data processing pursuant to Art. 6(1)(f) GDPR.

4. Duration of storage

The data are erased as soon as they are no longer required in order to achieve the purpose for which they were collected. Where data are collected in order to provide the website, this is the case once the respective session has ended.

Where data are stored in log files, this is the case after seven days at the latest. Storage beyond that period is possible. In that case, users' IP addresses are erased or altered so that it is no longer possible to attribute them to the accessing client.

5. Right to object and to have data removed

The collection of data for the provision of the website and the storage of the data in log files are strictly necessary for the operation of the website. Consequently, the user has no right to object in this respect.

IV. Contact form and contact by email

1. Description and scope of the data processing

Our website contains a contact form which can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask are transmitted to us and stored. These data are: name, email address and your message to us.

Alternatively, you may contact us using the email address provided. In this case, the user's personal data transmitted with the email are stored.

The data are not passed on to third parties in this context. The data are used exclusively for processing the conversation.

2. Legal basis for the data processing

The legal basis for the processing of the data is Art. 6(1)(f) GDPR. Where the email contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6(1)(b) GDPR.

3. Purpose of the data processing

The processing of the personal data from the input mask serves solely to enable us to handle your enquiry. In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending procedure serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data are erased as soon as they are no longer required in order to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and for those sent by email, this is the case once the respective conversation with the user has ended. The conversation has ended when it can be inferred from the circumstances that the matter concerned has been conclusively clarified. Data may also be stored beyond that point where this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject (for example including retention requirements under tax law). Data are likewise blocked or erased when a storage period prescribed by the aforementioned rules expires, unless continued storage of the data is necessary for the conclusion or performance of a contract.

The additional personal data collected during the sending procedure are erased after a period of seven days at the latest.

5. Right to object and to have data removed

The user may object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of the contact will be erased in that case.

V. Rights of the data subject

If your personal data are processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

1. Right of access

You may request confirmation from the controller as to whether personal data concerning you are being processed by us.

Where such processing is taking place, you may request the following information from the controller:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data that are processed;

(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4) the envisaged period for which the personal data concerning you will be stored or, if specific information on this is not possible, the criteria used to determine that period;

(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;

(6) the existence of a right to lodge a complaint with a supervisory authority;

(7) all available information as to the origin of the data, where the personal data are not collected from the data subject;

(8) the existence of automated decision-making, including profiling, pursuant to Art. 22(1) and (4) GDPR and - at least in those cases - meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organisation. In this connection, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in relation to the transfer.

2. Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller where the personal data processed concerning you are inaccurate or incomplete. The controller must carry out the rectification without undue delay.

3. Right to restriction of processing

You may request the restriction of the processing of the personal data concerning you under the following conditions:

(1) if you contest the accuracy of the personal data concerning you, for a period enabling the controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;

(3) the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims; or

(4) if you have objected to the processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.

Where the processing of the personal data concerning you has been restricted, such data may - apart from being stored - only be processed with your consent, or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or of a Member State.

Where the processing has been restricted under the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

a) Obligation to erase

You may request the controller to erase the personal data concerning you without undue delay, and the controller is obliged to erase those data without undue delay, where one of the following grounds applies:

(1) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

(2) You withdraw the consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR, and there is no other legal ground for the processing.

(3) You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.

(4) The personal data concerning you have been processed unlawfully.

(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of the Member States to which the controller is subject.

(6) The personal data concerning you were collected in relation to the offer of information society services pursuant to Art. 8(1) GDPR.

b) Information to third parties

Where the controller has made the personal data concerning you public and is obliged to erase them pursuant to Art. 17(1) GDPR, the controller shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copies or replications of, those personal data.

c) Exceptions

The right to erasure does not exist where the processing is necessary

(1) for exercising the right of freedom of expression and information;

(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, in so far as the right referred to under section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

(5) for the establishment, exercise or defence of legal claims.

5. Right to notification

If you have asserted the right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to communicate that rectification or erasure of the data, or restriction of processing, to all recipients to whom the personal data concerning you have been disclosed, unless this proves impossible or involves disproportionate effort.

You have the right vis-à-vis the controller to be informed about those recipients.

6. Right to data portability

You have the right to receive the personal data concerning you which you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

(1) the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, or on a contract pursuant to Art. 6(1)(b) GDPR, and

(2) the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. This must not adversely affect the freedoms and rights of other persons.

The right to data portability does not apply to processing of personal data which is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you which is carried out on the basis of Art. 6(1)(e) or (f) GDPR; this also applies to profiling based on those provisions.

The controller will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.

Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purposes of such marketing; this also applies to profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for those purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw the declaration of consent under data protection law

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the point of withdrawal.

9. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you. This does not apply where the decision

(1) is necessary for entering into, or the performance of, a contract between you and the controller,

(2) is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and your legitimate interests, or

(3) is based on your explicit consent.

However, such decisions must not be based on special categories of personal data referred to in Art. 9(1) GDPR, unless Art. 9(2)(a) or (g) GDPR applies and suitable measures to safeguard your rights and freedoms and your legitimate interests are in place.

With regard to the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and your legitimate interests, which shall include at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of the personal data concerning you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant of the progress and the outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.